Management and general affairs support officer
Royal Netherlands Embassy in Oslo
- Frist 14.8.2024
- Ansettelsesform Fast
Management and general affairs support officer
The Royal Netherlands Embassy is looking for management and general affairs support officer.
The management and general affairs support officer supports the management, policy and consular teams at the Embassy. It is a part time position at 26.5 hours per week.
The management and general affairs support officer:
- provides secretarial support to management and policy teams, and supports coordination of projects and events, including setting up venues and arranging catering
- handles correspondence including e-mails, letters and phone calls
- schedules appointments and meetings
- supports the efficient processing of invoices
- provides or coordinates secretarial/administrative support for a varied but related range of subjects in a dynamic official and political setting
- arranges travel and accommodation
- receives delegations and visitors to meetings and events
- supports various consular processes such as passport renewals
- has relevant experience and can work independently
- acts as a link between the internal organisation and external environment, makes connections, assesses interests and considers consequences
- coordinates information from various sources
- contributes to compiling management information
We expect you to have:
- knowledge of management assistance working methods, secretarial work and general secretarial/administrative procedures and regulations
- some experience of documentation and archiving techniques
- skill in receiving and dealing with other staff and third parties
- experience in secretarial/administrative work, and in coordinating information flows and processes (while weighing up consequences, interests, priorities, etc.)
- skills in serving as a link between management and third parties (at the ministry, external parties and foreign contacts)
- proof of being able to speak, read and write English and Norwegian fluently
- the ability to speak, read and write Dutch is an advantage
Your personal skills should include:
- ability to plan and organise
- following established policies and procedures, rules and guidelines
- ability to work with others
- integrity and reliability
- initiative and flexibility
- willingness to learn
- ability to coordinate
- ability to network
Om arbeidsgiveren
The Embassy is the official representation of the Kingdom of the Netherlands in Norway and Iceland. Its main responsibility is to maintain and intensify the bilateral relations between the Netherlands and Norway and Iceland, as well as to promote the interests of the Netherlands in the broadest sense, including governmental and non-governmental institutions, Dutch citizens and the private sector. In order to be able to do so, it takes a keen interest in regional and domestic policy, and (international) developments that concern Norway (and Iceland) and the Nordic region.
- Sektor: Offentlig
- Sted: Oscarsgare 29, 0244 Oslo
- Bransje: Annet
- Stillingsfunksjon: Kontorarbeid, Koordinering, Sekretær
- Arbeidsspråk: Engelsk
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- FINN-kode 362547915
- Sist endret