U.S. Embassy Oslo seeks an Escort and Administrative Rover (American citizens only)

U.S. Embassy Oslo is seeking an Escort and Administrative Rover. The position provides cleared escort services throughout the Post’s secured areas and basic administrative clerical support to offices within the Post as assigned. Assignment or rotation is generally required due to secured escort requirement, clerical staffing gap, or short-term spikes in administrative workload. Escorting duties may include visiting less secured areas, such as roof or confined space that may cause falling hazard. Ability to lift a maximum of 51 lbs. (23kg). Applicants must be a U.S. citizens and must hold or be prepared to undergo an investigation process to obtain a U.S. Secret clearance.

Major Duties:

Cleared Escort – 50% 

• Performs all duties of a security escort by monitoring and escorting non-cleared visitors and personnel while in controlled access areas (CAA) or in other locations within mission facilities and grounds.

• Secures worksites upon completion of work by ensuring that all non-cleared visitors and/or personnel have exited the area.

• Prepares and ensures that all materials entering a controlled access area (CAA) have been inspected by designated personnel prior to entering.

• As required, the incumbent is responsible for locally procuring items required for use within the CAA space, according to the randomized procurement methods described in relevant sections of the Foreign Affairs Manual.

• As required, the incumbent is responsible for the control and safe operation of any job-related equipment and supplies such as destruction equipment (shredders, disintegrators, etc.), x-ray machines, keys, radios, service elevators, etc.

• Prepares Incident Reports of any work-related problems or security incidents.

Administrative Clerical Support – 50%

• Provides administrative clerical support such as data entry to database, records management, internal meeting notes taking, filing, typing.

• Performs office administrative tasks (such as welcoming, directing visitors, receiving, and distributing mails), answering phones, providing guidance in accordance with instructions and answering customer service inquiries.

• Prepares correspondence for the assigned office. Drafts basic memos, letters, diplomatic notes, report, and other documents. Uses a variety of software packages (MS Office, Excel, PowerPoint), including the internet and intranet. The position will be tasked with using a variety of DOS proprietary software/applications at the Mission. 

• As assigned, the incumbent is required to perform official mail handling services such as receiving, dispatching, sorting, and distributing mail from multiple sources.

• As assigned, the incumbent is required to assist with protocol activities including greeting visitors, serving as official escort, and extending the hospitality of the Mission to outside guests.

• As assigned, the incumbent is required to support of VIP visits performing various duties including, but not limited to, submitting eCountry Clearance, escorting VIPs, security oversight, classified material destruction, baggage control, and/or other relevant duties.

Note: "This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency."

Requirements:

Experience:  Minimum one-year office or administrative work experience.

Job Knowledge: Knowledge of office management and core administrative processes. Comfortable with computer use including email and the internet. Working knowledge of basic software packages (MS Office, Excel, Word and PowerPoint). Knowledge of grammar, spelling, punctuation and required formats to recognize and correct such errors in correspondence, reports, and memos. Understanding of the importance of customer care, and the principles of confidentiality. Ability to use computer and basic software skills. 

Education: Completion of High School is required.

Language: English- Good working knowledge; speaking, reading & writing

Clearance: This position requires a U.S. Secret clearance. Candidates must either already hold, or be prepared to undergo an investigation process to obtain the required clearance.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Thank you for your application and interest in working at the U.S. Embassy Oslo.

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*

2. AEFM / USEFM

3. FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.