Executive Assistant

Worley Rosenberg is a leading engineering and project delivery company, dedicated to providing innovative solutions to our clients.

With over 125 years of industry legacy, we have evolved with the needs of society and the environment. As part of the global Worley organization, we continue to build on our strong foundation in conventional energy while leading the charge into emerging markets such as offshore wind, electrification, hydrogen, and carbon capture, utilization, and storage (CCUS).

We are looking for a highly skilled Executive Assistant to provide dedicated support to our CEO and leadership team. In this critical role, you will be an integral contributor for creating a seamless coordination of administrative and operational activities, ensuring the senior leadership team’s effectiveness. This role is instrumental in enabling smooth operations across the entire organization.

Key Responsibilities

This role demands high organizational skills, discretion, and the ability to anticipate and address the needs of senior executives.

Strategic Administrative Support: Deliver seamless support to the Managing Director and leadership, managing schedules, coordinating cross-functional activities, and enabling executive priorities

Communication Hub: Serve as the central liaison between leadership and stakeholders, ensuring clear, professional communication and swift response to inquiries. Collaborate closely with the Communications team to keep internal channels up to date

Global Coordination: Collaborate with Executive Assistants across Worley locations to facilitate visits, events, and operational alignment globally
Travel & Event Management: Oversee travel arrangements, compliance, and policy training while planning key company events and gatherings

Meeting management: Organize senior leadership, board, and town hall meetings, from agenda preparation to follow-up on action items

Governance & Compliance: Administer governance processes and ensure compliance with regulations, including maintaining the compliance register

Procurement: Manage procurement processes for administrative purchases, ensuring efficiency and cost-effectiveness.

Qualifications and skills

• Demonstrated experience as an Executive Assistant or in a comparable role supporting senior executives
  
• Excellent organizational and multitasking abilities, coupled with a proactive and solution-oriented mindset
  
• Exceptional written and verbal communication skills, with the ability to express information clearly and effectively
  
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
  
• Excellent interpersonal skills with the ability to build relationships across diverse teams and organizational levels
  
• Proven ability to handle sensitive information with the utmost confidentiality and professionalism
  
• Prior experience in event planning and travel coordination is an advantage
  
• Familiarity with compliance standards, procurement procedures, and internal communication strategies is considered a strong asset

What We Offer

• A dynamic and supportive work environment
  
• Opportunities for personal and professional growth within a global organization
  
• Competitive salary and benefits package
  
• The chance to be part of a team that values innovation, collaboration, and integrity
  
  Applications will be reviewed continuously, so we encourage you to apply early.