Administration Coordinator

VARD is one of the major global designers and shipbuilders of specialized vessels. VARD is aiming to lead the green and technological transition in maritime operations.
Through our specialized companies, VARD develops power and automation systems, deck handling equipment, and vessel accommodation solutions, and provides design and engineering services to the global maritime industry. Together with our shareholder Fincantieri S.p.A. Italy, we have unique strengths and competitive advantages.

VARD Søviknes is one of our three outfitting yards in Norway, and is a key provider in delivering a complete product aligned with the customers expectations and VARD's strategy.

VARD Søviknes is looking for an Administration Coordinator with strong organizational skills, attention to detail and the ability to multitask effectively. As our Administration Coordinator, you will play a big role in ensuring the smooth and efficient operation of our office. You'll be responsible for overseeing various administrative tasks, managing the office flow, coordinating meetings and events, and providing support to the management group at VARD Søviknes.

At VARD we care about nurturing talents and embracing diverse strengths, giving everyone the opportunity to develop and grow. Join us and be part of a community that celebrates your skills, and where together we are shaping the future of shipbuilding.

So – what are your skills?

Duties and responsibilities

• Administrative tasks related to information/service for visitors/employees, and general office operations
• Managing the access system at the yard and ensure that the necessary documentation is in place for external personnel
• Travel booking for employees
• Responsibility for common areas, office supplies and catering for meeting rooms
• Maintenance of information on screens
• Handling of mail

Qualifications

• Proficient in Microsoft Office. Familiarity with SAP, ARX, and IFS is an advantage, but not a requirement
• Has excellent written and verbal communication skills in both English and Norwegian
• Experience in a similar position is an advantage, but not a requirement
• An interest in the shipbuilding industry is great but not required

VARD works systematically for inclusion and diversity and encourage everyone to apply, even if your competence does not match 100% the above.

Personal qualities

• Service-oriented, solution-focused and flexible
• Structured – you maintain an overview and are accurate while being able to prioritize and ensure progress
• Identify yourself with the VARD values Craftmanship, Salesmanship and Fellowship

Our commitment to you

• A good working environment with exciting and important tasks in an international environment
• Competitive pension scheme and insurance package
• Subsidized lunch in the office canteen
• Subsidized membership at the gym
• Occupational health service
• Free parking and subsidized charging for electrical cars
• We understand the importance of continuous learning and we strive to give you the chance to gain new skills and further develop your career

VARD recognizes the importance of having fun at work, this is why with VARD Social you will have the chance to bond with colleagues through new experiences and shared interests. The social offer varies throughout the year and includes activities like 'walk and talk' during lunch hours, fjord cruises, cooking lessons, go karting, football practices and wine tasting, just to name a few.

With the right blend of fun, expertise and hard work, we are creating ships for the future. Join us!