Join our Clinical trial teams, and be responsible for sample management

Our growing Vaccibody team is now looking for a Clinical Specimens Coordinator who will act in a supportive role to the trial management team in Clinical Operations by being responsible for logistics, management, coordination and tracking of blood samples retrieved in Vaccibody’s clinical trials.

About the role

The clinical Specimens Coordinator will be a member of clinical trial teams and is responsible for sample management in close collaboration with Bioanalytical Science, Clinical Trial Manager and external vendors/central/local labs. The coordinator will ensure alignment of input to and overseeing the development of clinical trial lab manuals, set up of central labs, courier agreements for transportation of samples and oversight of the bioanalytical vendors.

The responsibilities of the position include:

• Tracking and logistical planning of biological samples in clinical trials
• Coordinate shipments of biological samples collected in clinical trials in collaboration with CRO, clinical trial sites, laboratories and Vaccibody
• Act as Point of Contact for logistical matters related to sample management (internal and external)
• Ensure proper and required packaging and documentation for sample management is in compliance with internal SOPs, scientific and regulatory requirements
• Manage vendor contracts with courier (Vaccibody preferred vendor)
• Ensure optimal shipping conditions for biological samples (packaging, temperature and tracking) in clinical trials
• Prepare clear instructions for sample collection, storage, packaging and shipment to be included in clinical trial Lab manuals
• Support optimization of current processes and/or introduction of new or modified processes with regards to sample management
• Oversight of central laboratory and courier services
• Be a member of clinical trial teams

Key qualifications

• Degree in health science, engineering, nursing, pharmacy or similar
• Minimums 3 years of hands-on lab experience/Minimum three years of professional experience in a similar role in a pharma company or biotech
• GCP/GCLP experience and knowledge is preferred
• Experience with Laboratory Information Management Systems (LIMS) is preferred
• Experienced user of Office 365 (e.g., Excel, PowerPoint)
• Excellent communicator both in written and verbal form
• English fluency is required

Location: Oslo Science park/Forskningsparken, Norway.

Deadline: 08.12.2021. Applications will be reviewed on a rolling basis. We look forward to receive your application! Should you have any further questions, please reach out to us. Applications sent by e-mail will not be accepted. 

Who are we looking for?

When hiring new employees, we also look for the individuals who are inspired by Vaccibody’s entrepreneurial spirit and whom we think would be a good fit with our collaborative and inclusive company culture. We believe that you are driven by an eagerness to learn, you are proactive and not afraid of facing new challenges. You are ambitious, felxible, and have an appetite for working in a energetic start-up company to “get things done”. 

The role as Clinical Specimens Coordinator requires strong organisational and analytical skills; experience with international shipment and packaging of biological samples; as well as knowledge of clinical oversight activities and good documentation practices. In this position, it is required that you can handle several projects at once. You are structured, have attention to detail and systematic in your approach. Moreover, you are driven by continuously improving ways of working and creating the best solutions for all stakeholders. 

Why join our Vaccibody team?

At Vaccibody, we offer a fun and dynamic international working environment. The people are at the heart of our organization, which is why we always keep striving to offer a workplace where we cheer each other on and find motivation. Your skills and competencies are unique and to ensure continued development our aspiration is to provide you with good opportunities for personal growth. We care about each other.