Management Assistant
ABB AS
- Frist 16.9.2024
- Ansettelsesform Fast
We are looking for a proactive Management Assistant
At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity, and collaboration - combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to empower everyone to create sustainable solutions. That's our story. Make it your story.
Your role and responsibilities
Take your next career step at ABB with a global team that is energizing the transformation of society and industry to achieve a more productive, sustainable future.
We need to strengthen our team and we are looking for a proactive Management Assistant with experience in administrative coordination.
You will personally assist the Hub Manager for Energy Industries, Northern Europe, and get the opportunity to use your knowledge, experience, and competence to support the development of our organization to ensure we move in the right direction.
We are looking for a well-organized person who thrives in a hectic environment and is still meticulous to detail and accuracy. You will support us with a wide variety of tasks to help us reach our goals.
The tasks are performed in close cooperation with the Hub management team locally and across various countries in Northern Europe.
Your responsibilities and tasks will be:
- Provide general support to the Hub Manager
- Read and prioritize e-mails and meeting invitations.
- Make sure the calendar is up to date and executable.
- Booking of travel and accommodation.
- Manage expense reports.
- Follow up and execute delegated approvals.
- Make sure tasks within various systems (SAP, PowerBI, Intelex, Basware, Synergi, SOT++) are managed and processed according to target and within time frame.
- Be the point of contact for internal and external enquiries and initiate action and prioritize urgency of tasks.
- Keep annual meeting plan updated, invite to meetings, and make sure actions are noted and followed up.
- Create special reports, presentations, speakers notes, correspondence, minutes of meetings, etc.
- Create and maintain a structured system for meeting invitations, decisions and notes.
- Set up and follow up a structured way of completing business reviews at different levels in the organization.
- Support individual executives and members of the management team in a confidential manner.
- Organize internal & external events and travels: itineraries, accommodation, conference registration, visiting speakers etc.
- Provide financial support on a departmental and project level; raise and approve requisitions, invoices, purchase orders, etc.
- Solve ad-hoc tasks for the management team
We are looking for a confident, positive, and resourceful Management Assistant with a positive problem-solving approach.
Qualifications for the role
- Takes initiative for continuous improvement of administrative processes and procedures.
- Has a structured way of working with a flexible and service-minded approach.
- Shows interest in learning about the business
- Has relevant bachelor’s degree or higher education. Relevant experience could compensate for the lack of a higher degree.
- Has minimum 5 years of relevant work experience.
- Has excellent communication skills; fluent in both Norwegian and English, written and oral.
More about us
As an Management Assistant, you will join a friendly and easygoing team with highly professional colleagues, and multiple opportunities to learn new tricks to be added to your already remarkable toolkit.
We look forward to receiving your application by the 16th of September 2024. You are welcome to contact Talent Partner John-Arne Garmann, +47 982 80 700, if you have any questions. Please note that we can only accept applications submitted through our online career portal. Applications via e-mail will have to be deleted and not processed due to data privacy requirements.
If you want to discover more about ABB, take another look at our website www.abb.com.
We value people from different backgrounds. Apply today for your next career step within ABB and visit www.abb.com to learn about the impact of our solutions across the globe. #MyABBStory
Om arbeidsgiveren
- Nettverk: Facebook, LinkedIn, X
- Sektor: Privat
- Sted: Snarøyveien 30, 1360 Fornebu
- Hjemmekontor: Delvis hjemmekontor
- Bransje: Industri og produksjon, Kraft og energi, Maritim og offshore
- Stillingsfunksjon: Kontor og administrasjon, Koordinering, Personlig assistent
- Arbeidsspråk: Norsk, Engelsk
Nøkkelord
assistant, administrative, support, marine, coordination
meta.heading
- FINN-kode 368864781
- Sist endret