Workplace Specialist

Are you passionate about building an inspiring workplace?

Create the best possible employee experience through the work environment, and throughout the entire employee journey. Your goal is to create a physical work environment that contributes to increased engagement, strengthened culture, and improved performance. You ensure smooth transitions in all steps from onboarding, changes, and offboarding, and serve as the first point of contact for leaders and employees for Workplace or People administrative inquiries.

If you're passionate about building an inspiring workplace and making a meaningful impact on employees' daily experience, this is the perfect opportunity for you!

Job description

• Contribute to creating the best employee experience through an inviting, inclusive, and engaging physical work environment that helps build culture, collaboration, and efficient work performance.
• Create an engaging workplace by driving the organizing and setting up corporate events, meetings, and training sessions.
• Ensure the work environment is comfortable, ergonomic, and accessible to all employees.
• Ensure regular maintenance of office premises, including ventilation, lighting, plumbing, and electrical systems, including coordination of vendors.
• Responsible for health, safety, and environment (HSE) work and the follow-up of safety representatives.
• Adjust the office setup to meet employees' needs, team expansions, or hybrid working arrangements, including management seating arrangements and ensure sufficient workspace and equipment for employees.
• Keep track of office supplies and ensure timely replenishment.
• Manage the facilities budget effectively and identify cost-saving opportunities.
• Implement eco-friendly measures such as waste management and energy efficiency.
• Contribute to a seamless employee experience by handling administrative and operational People tasks and processes.
• Project management responsibility for small to medium-sized projects related to the work environment and employee engagement.
• Be an active and proactive contributor to the People team’s mission and OKRs (Objectives and Key Results).

Qualifications: 

• 1-3 years of formal qualifications, but can be replaced with relevant experience.
• 3-5 years of relevant experience in similar roles.
• Project management and effective work tools and techniques are crucial to be effective in this job.
• Microsoft Office / Excel suite experience must be solid.
• Experience with various HR systems, billing systems, and ticketing systems.
• Experience from being an integrated part of a People & Culture team
• HSE (Health, Safety, and Environment). Experience with work environment and culture is an advantage
• Personal skills that will make you succeed are flexibility and solution orientation, proactivity, structure and independence. An eye for detail and mind for low effort, high impact improvement and innovations, and last but not least - you must thrive multitasking a wide range of tasks and responsibilities.

With us, you can:

- Become part of a playful and energetic environment where we have fun together at work!

- Join the journey of one of Norway’s fastest-growing companies which is also part of Delivery Hero, one of the world’s largest online food delivery companies

- Work from a stylish and modern office in central Oslo (and be the one to make them even more stylish and fun!)

- Get staff benefits such as discounts on gym subscriptions, public transportation, and access to LinkedIn Learning

- Get a staff discount at foodora

Studies show that women and other minorities are less likely to apply for a job if they do not meet all of the qualifications. If you are interested in the role and meet most of the qualifications we seek, we encourage you to apply anyway!

Ready for this challenge?

Then we suggest you send us your CV and application! We will contact relevant candidates. If you have any questions, reach out to our MD Prashant Søegaard

Our recruitment process includes the following:

💻 First time interview with potential colleagues

💼 Case interview and personality test - Realistic tasks that give you a clue of what the job is like!

💌 Reference check - Almost there!