We are looking for a Senior Administrative Coordinator

Job Description

• Prepare, compile, and distribute board meeting materials.
• Ensure all documents are accurate and delivered in a timely manner.
• Create and design presentations for executive meetings and external engagements.
• Collaborate with various departments to gather necessary information and data.
• Plan and coordinate conferences, meetings, and events.
• Handle logistics, including venue selection, catering, and travel arrangements.
• Maintain strict confidentiality of sensitive information.
• Handle confidential documents and communications with discretion.
• Attend meetings and take detailed minutes.
• Distribute minutes to relevant parties and ensure follow-up on action items.
• Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.
• Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.
• Assistance to Auditor in connection with Company legal letters to external law firms

Qualification Requirements

• Proven experience as an executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills, English and Norwegian.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.
• Able to communicate with top management and the board of directors
• Able to prioritize work and deliver within short time limits
• Flexibility and working capacity

Duration: 30/04/2027

About MDE

When the right people connect, we create value.

MDE Group is a global recruitment company, specializing in finding and placing the greatest talents worldwide. MDE currently consists of 12 companies that offer consulting, staffing, recruitment services as well as offshore personnel. With our unique knowledge of both the local and the international market, we will connect employees and companies, so they both find exactly what they are looking for. MDE aims to contribute to people developing and to ensure that our customers achieve great value from our services. We first succeed when both clients and our candidates reach their goals, together.

Our mission is to deliver relevant expertise. The right person with the right competence, at the right place and time. So simple, yet so difficult!