Senior Administrative Coordinator - Asker - 27459

Senior Administrative Coordinator - Asker - 27459

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Techconsult is the link between jobs and professionals. For one of our customers we are now looking for a Senior Administrative Coordinator - Asker    27459

 

We are seeking a highly organized and proactive Senior Administrative Coordinator to support our Legal and executive management team. The ideal candidate will be responsible for managing board materials, preparing presentations, arranging conference gatherings, and maintaining a high level of confidentiality. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.

 

Job responsibilities:

•     Work on Board Material: 

    o    Prepare, compile, and distribute board meeting materials.

    o    Ensure all documents are accurate and delivered in a timely manner.

•    Prepare Presentations: 

    o    Create and design presentations for executive meetings and external engagements.

    o    Collaborate with various departments to gather necessary information and data.

•    Arrange Conference Gatherings: 

    o    Plan and coordinate conferences, meetings, and events.

    o    Handle logistics, including venue selection, catering, and travel arrangements.

•    High Level of Confidentiality:

    o    Maintain strict confidentiality of sensitive information.

    o    Handle confidential documents and communications with discretion.

•    General Administration:

    o    Attend meetings and take detailed minutes.

    o    Distribute minutes to relevant parties and ensure follow-up on action items.

    o    Perform general secretary work and office administration: travel management, time sheets, invoicing, print and copy of documents, archiving, office supply and business cards, office support.

    o    Assistance to Auditor in connection with directorships in Company Group; updating the list of directorships/roles in Company Group, including communication with the board members of the different internal companies in this connection.

    o    Assistance to Auditor in connection with Company legal letters to external law firms

Your experience and qualifications:

•    Proven experience as an executive Assistant or similar role.

•    Excellent organizational and time-management skills.

•    Strong written and verbal communication skills, English and Norwegian.

•    Ability to work independently and as part of a team.

•    High level of integrity and professionalism.

•    Able to communicate with top management and the board of directors

•    Able to prioritize work and deliver within short time limits

•    Flexibility and working capacity

Job Specifications: 

The application deadline for this position is ASAP, but we will also consider candidates for similar or other relevant positions consecutively.

Workplace: Asker

Start: 07.04.2025

Duration: 30.04.2027

As an employee at Techconsult, we can offer you the following: 

•    Competitive salary 

•    Professional development and flexibility by working in projects with the major companies within oil, gas and land based industry

•    A close follow-up of each employee

•    Insurance benefits

•    Social activities

•    Training support 

Techconsult emphasis being close to our employees and we focus on being a professional, safe and pleasant employer, where you will clearly notice that the focus is on you. 

If any questions concerning this position, please contact me, Marianne Koppang, by email: marianne.koppang@techconsult.no

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