Do you enjoy a busy and stimulating work environment?

About the job

We are looking for an administrator / front office receptionist for our school BISS Gausel, in Stavanger. This is a permanent part-time (68%) position - 6 hours per day, 40 weeks per year (term-time only, plus two weeks during the school summer holidays to prepare for the start of the new school year). The position is available from 1st November 2024.

As an administrator and receptionist, you will be the first point of contact for students, parents, and visitors. Your role is crucial in creating a welcoming atmosphere and ensuring the smooth operation of our front office. You will handle a wide variety of administrative and practical tasks.

Responsibilities include:

• Receiving school visitors, parents and students with a positive, warm and professional demeanour
• Efficiently managing a variety of tasks including:

- Answering calls and emails to the school office

- Handling administrative paperwork and post, including freight and office supplies

- Keeping the front office organised

- Coordinating student appointments

- Supporting students during breaks 

- Administering first aid to students

- Maintaining school registers and recording reasons for absence

- Handling long-term administrative assignments and projects when the reception is quiet

- Ensuring there is tea and coffee available for teacher's breaks

Personal skills and qualities

The successful candidate should have:

• A proactive approach to work and be able to anticipate and address needs before they arise, ensuring a smooth experience for all
• Exceptional multitasking skills, efficiently managing a wide variety of tasks
• Good organisational skills
• The flexibility to adapt to the diverse backgrounds and needs of our international community, demonstrating sensitivity and understanding
• Excellent interpersonal and communication skills - a positive and supportive attitude towards colleagues, parents and students, fostering a collaborative and friendly environment
• The ability to remain calm and effective in a busy environment

Qualifications and experience

• Proven experience in a reception or front office role, ideally in an educational and/or international setting
• Good data skills, including proficiency in Microsoft Office Suite and data management systems
• Experience with standard office equipment, such a photocopiers
• Fluent English (minimum B2)
• Norwegian proficiency is desirable
• First aid experience is desirable

More information

Safeguarding

BISS is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All offers of employment are subject to a criminal record check (DBS or equivalent).

About BISS Gausel

At BISS Gausel, the development of the whole child is at the heart of our education programme. Learning in the Primary and Middle School Departments is about developing personal, emotional, and social skills alongside an exciting academic programme.

BISS Gausel is a private school with state funding and is authorised to teach the International Baccalaureate (IB) Primary and Middle Years Programmes. It has 400 students from over 50 nationalities, aged 6 to 17 years of age.

Questions about the position

Anette Bull

Business Manager

anette.bull@biss.no